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Privacy Policy

Privacy Policy

Privacy Policy

AdAsia Holdings Pte. Ltd. and/or the group companies are part of AnyMind Group (hereinafter referred to as “AnyMind”) provides an HR software including an applicant tracking system, which enables employers to have a smart recruiting process, online payroll system, online employees attendance system (hereinafter referred to as “TalentMind”). AnyMind has established this Privacy Policy and a personal information management system as AnyMind fully understand the importance of the privacy protection. AnyMind are firmly committed to protect the privacy of users and fostering user confidence in conserving the user data in TalentMind. AnyMind will take measures to ensure the prevention of any use of the Personal Data other than for the intended purposes of use.

Voluntary Nature of provision of Personal Data

TalentMind requests users to provide personal information that is necessary to accomplish the purpose of use. If a user fails to provide the specific information to TalentMind, such user may not be able to use the Services.

What data do Anymind collect?

“Personal Data” means any information relating to an identified or identifiable natural person; an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, an online identifier.

“Non-Personally Identifiable Information” ("Non-PII) is to identify computers that AnyMind have interacted with before. For any visitor who is not a user, AnyMind may collect Non-PII. By using Non-PII, AnyMind may be able to identify a computer that has previously seen an advertisement by AnyMind. In the context of Non-PII, whenever AnyMind refer to ‘you' or ‘yours', (without Personal Data after), please remember that AnyMind may be referring to a computer and not an identifiable person since AnyMind generally do not know who is using a computer at any particular time.

Specific cookie types used

Performance Analytics tracking

This type of cookie provides aggregated information about where a user may go on the Website.

Google Analytics (persistent)

AnyMind Group uses Google Analytics to help analyze how visitors use the Website. Among other things, Google Analytics uses cookies to collect information about the number of visits to the Website, the webpage that referred visitors to the Website, language, device, browser and operating system, the pages visitors view within the Website and other similar details. We do not share this information with third parties. When used this way the Google Analytics cookie is a persistent cookie, and will remain on your device until the cookie expires or you delete it. These cookies may appear as _utm, _utma, _utmb, _utmc, _utmz, _utmv, _utmt, _gid.

Google Analytics (session)

This cookie may appear as has_js. We do not retain this data as it is deleted upon closing of your browser, and therefore we cannot share it with any third parties.

Social Media

These are cookies that help with the website’s functionality. These are third party cookies and they allow you to share comments, pages, bookmarks and likes and help to provide access to social networking tools easily.

Socal Sharing

Social media widgets used on this Website include LinkedIn, Twitter and YouTube. These social media widgets collect information about your visit to the Website and your use of the social platform services (for example, buttons or likes) on the Website. We do not share information with these social platforms, however please keep in mind the social networks collect the data of your site visit and interaction with the social widget directly.

Third-Party Services

We may use cookies and pixels from third party providers – such as Google, Facebook and others – on our website to help provide more relevant experiences for you as a user. Such cookie or pixel may be implemented on a AnyMind Group company website which tags a visitor of the site, so that the visitor may be identified and advertisements can be served on that visitor via the relevant platforms.

If you wish to opt-out of any of these please do so by either using the privacy controls offered by these specific platforms or by using a recognised opt-out service such as: https://www.youradchoices.com/

Anymind will obtain your Personal Data only through legitimate and appropriate means, in particular, the data that you or your users provide when you fill out the forms on our Website, Platform, including but not limited to data you provide when you register to become a user of the Service, data and information you or your users submit or upload to TalentMind, including employees data (which may include, among other things, date of birth, residential addresses, names, email addresses, telephone numbers, bank details, passport details, identification card details, salary, a record of vacation and sick days), details of you or your users’ visit to our website, which includes without limitation location and traffic data.

How do Anymind collect data?

AnyMind will collect data through legitimate and appropriate means from you or your users when you filled out the forms, registered to become user, data that you submit or upload on Website, Platform or TalentMind as a case maybe.

How will AnyMind use your or your users’ data?

AnyMind will use data only for the following purposes, and shall not use any Personl Data beyond these purposes of use:

a) To verify the authority of the user for the access to TalentMind;

b) To provide to the specific company based on the prior acknowledgement;

c) To respond to comments and inquiries received;

d) To aggregate anonymized data for statistics to offer a better service;

e) To provide our TalentMind service to users; and

f) To share within AnyMind only for the purpose of providing TalentMind.

How do AnyMind store data?

AnyMind will store the data with any necessary measures to ensure the prevention and correction of any leakage, loss or damage of the Personal Data, as well as the otherwise secure management of the Personal Data.

AnyMind will keep the data for a period that you or your users use TalentMind and for a period of [-] year after the end of using TalentMind period.

When will AnyMind share Data with third party?

AnyMind, in principle, does not provide any third party with any users’ Personal Data without the consent of such users. In the case that AnyMind provides third parties with Personal Data, AnyMind shall select the trusted business entity who have the severe protection rules of users’ Personal Data to observe and make an prompt agreement with the business entity. However, AnyMind may provide Personal Data without the user's consent within the scope not conflicting with related laws and regulations, where any of the following applies:

a) To share the anonymized information as a data where the personal information cannot be detected;

b) To outsource personal information handling work in part or in whole;

c) To disclose the personal information to a court, public prosecutor's office, police or any other organization having similar authority based on the request;

d) To provide in connection with a business succession due to merger or otherwise, to the extent that the personal information is handled within the scope of the purposes of use applicable prior to such succession; or

e) When it is permitted by law or regulations to disclose or provide the personal information.

What are the Data protection rights?

AnyMind would like to make sure you and your users are fully aware of all your data protection rights. Every Data Subjects is entitled to the following:

1. The right to access, you and your users have the right to request AnyMind for copies of your Personal Data.

2. The right to rectification, you and your users have the right to request AnyMind to correct any of your information you believe is inaccurate, incorrect or incomplete.

3. The right to erasure, you and your users have the right to request that AnyMind erase your Personal Data under certain conditions, including but not limited to stop using TalentMind.

AnyMind shall immediately comply with those requests. However, AnyMind will not necessarily comply with the requests in the case that those requests conflict with the legitimated rules and laws, and AnyMind can not identify the user authority.

How to contact AnyMind?

AnyMind has a section for dealing with the complaints, questions and feedbacks concerning the protection of Personal Data, and immediately responds to such complaints, questions and feedbacks.

Contact Information

Email: info@talentmind.ai

Tel: +66-2-048-5707

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